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- Democratic Services
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Town Hall
Chapel Road
Worthing
West Sussex
BN11 1HA - 01903 239999
- democratic.services@worthing.gov.uk
Guidance Notes for Mayoral Engagements 2010/2011
Precedent
By Act of Parliament The Mayor has precedence in all places within the Borough of Worthing, with the exception of Her Majesty the Queen and members of the Royal Family, or The Lord Lieutenant of the County when representing the Crown.
Information
Please remember to enclose any background information about the function/organisation eg Annual Reports, Terms of Reference, minutes, newssheets, programmes, any suggested speeches/ words/ copies of lessons to be read in Church. Please state if there are to be any other VIPs invited, for example Royalty, Lord Lieutenant, High Sheriff, Forces or Religious Personnel etc.
Arrival
Please ensure that a responsible person is delegated to greet the Mayor (and/or the Consort) on arrival and that the Mayor is then accompanied - not necessarily by the same person - for the whole event.
Seating
At events held within the Borough, the Mayor’s precedence requires that she should be seated to the immediate right of the President, Chairman or Host. The Consort, if present, may be placed on the left of the person presiding or on the right of the Mayor.
Toasts and Speeches
If you wish the Mayor to propose or response to a toast or make a speech, please submit the relevant details with mayoral engagement form. Details should include at what point she should speak, speech length and whether formal/informal, to whom she should refer etc. Ideally please submit in writing what you would like the Mayor to say.
Press Releases
Please note that although the local media (radio/TV/newspapers) are notified by the Civic Office of the Mayor’s engagements on the Thursday of the preceding week you are requested to ensure you carry out your own publicity. However please note that this does not mean they will attend all engagements!
Mayor’s Chaplains
The Mayor's Chaplain is Revd Mike Parker from Worthing Baptist Church. Correspondence address: Christchurch Road, Worthing, BN11 1JH.
Church Services
The Mayor and Consort should be met at the entrance to the Church and conducted, usually, to the front right pew. (At funeral services, it is normal for family mourners to occupy the front right hand pew and for the Mayoral party to take the left). It is courteous for the congregation to rise at the Mayor’s entry and at her departure. If you wish the Mayor to read a lesson (or anything else) then please enclose a copy with the mayoral engagement form.
Visits to Schools or Meetings
Where appropriate, the assembly should rise upon the Mayor’s entrance and again on her departure.
Mayor’s Chauffeur
The Mayor’s duty Chauffeur is Bob Busfield mobile no. 07973 850611. The chauffeur accompanies the Mayor at all times to give assistance, help the engagement run smoothly from the Mayor’s point of view and attend upon the Mayor’s departure. If appropriate it would be appreciated if waiting accommodation is made available for the duration of the event and if the Chauffeur could be included in the catering arrangements where possible.
This service is managed by Stewart Broughton of Pavilion Car Rental of Worthing tel no. 01903 820800.
Mayoral Car
Please reserve a parking space for the Mayoral car as near to the reception entrance as possible. Please indicate arrival point (ie main entrance) and supply map of venue/local area (if appropriate).
Mode of Address
| When writing, the envelope should be addressed: |
The Mayor of Worthing |
| When starting a letter: | Dear Madam Mayor Dear Consort |
| When being formally announced at a function: |
Very Formal: |
| When speaking directly to the Mayor or Consort: | Madam Mayor / Consort |
| When the Consort is present: | Her Worship the Mayor of Worthing, Councillor Ann Sayers and Consort, Mr Tony Sayers |
Youth Mayor
The Youth Mayor Matthew Badcock will accompany the Mayor or Deputy Mayor on selected engagements. The Youth Mayor will be accompanied by a youth support worker who will assist the Youth Mayor enabling the engagement to run smoothly. If possible it would be appreciated if waiting accommodation is made available during the engagement and if they could also be included in the catering arrangements. The Youth Support Worker is managed by the Neighbourhood Youth Manager, Shirley Robinson-Viney mobile: 07736 007570
Deputy Mayor and Consort
The Deputy Mayor is Cllr Ann Barlow and her Consort is Peter Barlow. If the Deputy Mayor is attending on behalf of the Mayor, she deputises for her in all respects and should be accorded the same precedence as the Mayor himself. Separate biographical notes and mayoral engagement forms will be issued when the Deputy Mayor is carrying out an engagement on behalf of the Mayor.
Refreshments
The Mayor is allergic to garlic.
Charity Donations/Flowers
If appropriate the Mayor and Consort would prefer to receive flowers or a donation to the Mayoral Charity Fund.
Data Protection Act 1998
You are advised that personal data (your name and telephone numbers) will be published on the Mayoral weekly engagements list and will be available to the public via the Council's website (www.worthing.gov.uk). Please advise Sue Richardson if you do not agree to your details being included on this list.
If you have any queries about any aspect of the Mayor’s visit please call Liz McCarthy, Mayor's Assistant on 01903 221018/221013 fax 01903 221052 or email: liz.mccarthy@adur-worthing.gov.uk or visit www.worthing.gov.uk/mayoralservices
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